Each time a file is modified HCP Anywhere creates a copy of the file. These copies are called versions. For each file, you can view the old versions of the file, download the contents of each version, and make an old version of a file into the current one.
HCP Anywhere provides these details for each version of a file:
- The date when the version was created
- The operation that led to the new version (for example, created, deleted, or modified)
- The name of the user who made the change
- The size of the version
- For the current version, the current version icon (
)
Considerations
- HCP Anywhere keeps a limited number of versions per file and does not keep each version indefinitely. The number of versions that are kept and the amount of time a version is kept for depends on your organization's HCP Anywhere settings. When a version grows too old or a file has too many versions, HCP Anywhere permanently deletes the old versions of the file. You can no longer restore or view the contents of versions that the system has deleted.
- Moving or renaming a file in HCP Anywhere does not version the file. Instead, an entirely new copy of the file is created and the original copy becomes a deleted file.
- The new copy is essentially a new file and has no old versions. The original copy of the file is deleted from all your HCP Anywhere applications and is only accessible by viewing deleted files in the User Portal. This deleted copy of the file keeps all of its old versions.
- You cannot view versions of files in mobilized shares. For information on mobilized shares, see Mobilized shares
Procedure
- In the row of a file, click the overflow icon (
).
- In the menu, click Show file history.